Breakdown Pay – Company Drivers Only

 

Responsible: Dispatch

• If a company driver’s equipment is broke down for more than 14 hours.

• Dispatch will issue company driver TCH wire for hotel expense while equipment is broke down.

• Dispatcher is to fill out Company Driver Breakdown form and once breakdown is complete have Dispatch Manager or Supervisor approve breakdown then forward form to Driver Settlement.

• If for some reason the breakdown is between two different payroll cycles (Sunday – Saturday normal payroll cycle) dispatcher will need to turn in the first weeks breakdown form to Driver Settlement by 8am the following Monday then start a new form for the following week.

 

IMPORTANT: The cost of breakdown can get very costly once it has been established that the driver is going to be broke down more than 48 hours dispatch should evaluate if a truck should be leased to get the driver back on the road while their truck is being repaired.

 

Responsible:  Driver

• Driver will be deducted for TCH wire that was issued for hotel with no charge for wire.

• Driver must turn in hotel receipts to Driver Settlements in order to get reimbursed for hotel expense.

• No extra charges to room will be paid only the actual cost and tax for the room.

 

Responsible:  Driver Settlements

 

• Driver Settlements will enter drivers pay once approved form has been received by dispatch and hotel reimbursement will be entered once the receipts are turned by driver.

 

Breakdown pay -  After 14 hours driver will be compensated hotel if needed plus $30.00 per diem per 24 hours (fill out form next page)

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BREAKDOWN PAY FORM

 

This is only used when a Company Driver’s truck or trailer is broke down and they are not able to be dispatched on a load due to inoperable equipment. Breakdown pay does not go into effect until the driver is broke down for more than 14 hours. Hotel receipts must be turned into Driver Settlement department

 

Truck Number: ___________________________________

Driver’s Name: ___________________________________

 

Start Date: _______________________________________

Start Time: _______________________________________

 

Finished Date: ____________________________________

Finished Time: ____________________________________

 

Reason for Breakdown: _________________________________________________________________

_______________________________________________________________________________________

 

Breakdown Location: ____________________________________________________

 

Driver Manager: ________________________________________________________

 

Dispatch Manager Approval: ______________________________________________

 

FOR DRIVER SETTLEMENT USE ONLY:

Number of days per diem (x$30.00): ________________________

 

Entered by: ________________________________________________ Date: _____________________

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