Accessorial Charges - any additional services required outside of the standard shipping procedure require additional fees from the carrier called accessorial charges. These include extra services such as:  Additional Pick up or Stop Off, Lumper, Dumper, COD, Fuel Surcharge
 

Air Bags - This is a Plastic bag filled with air that is placed in between pallets with product that is heavy (cantaloupes/watermelons) the purpose of the Air Bag is to prevent the product from shifting in the trailer when enroute to delivery.

 

Arrival Date – The date on which goods or a means of transport is due to arrive at the delivery site of the transport

 

B/L – Abbreviation for “Bill of Lading”

 

Back Haul - The second half of a carrier's round trip in which the freight shipping cost is less than the first half. The second half can be referred to as the back haul rate.

 

Bill of Lading (BOL) - The bill of lading or BOL is the contract between shipper and carrier, broker or agent that binds the parties together and defines all aspects of the freight shipping arrangement including what is being shipped, to whom and more.

 

Blind Shipment - When the shipper and receiver are not aware of one another, the freight shipment is called a blind shipment. In such cases, the bill of lading lists the party that paid for the shipment as the shipper or receiver of the freight shipment.

 

Bobtail – Movement of a tractor, without trailer.

 

Breakdown - When tractor or trailer is not functional to drive or pull

 

Broker Loads – Are loads that we give to another carrier to haul for us because we do not have a truck of our own to haul the load.

 

Buyers - Most customer have a team of people that communicate with the customer and their sales department to determine what and how much product to purchase. Buyers are sometimes also known as inspectors as they are responsible for confirming the product the customer needs meets the Quality Standard.

 

Carrier - A person or company who transports freight for a fee.

 

Case Counts - Customer is paying the vendor for a specific amount of product. It is our responsibility to let the customer know if the vendor is not loading what has been ordered according to our dispatch/Tender received.

 

Check Calls - Field in McLeod where you enter information received from the driver.

 

Clean Bill of Lading – A receipt for goods issued by a carrier with an indication that the goods were received in “apparent good order and condition”, without damage or other irregularities.  If no notation or exception is made, the B/L is assumed to be “cleaned.”

 

COD – Abbreviation for – Collect (cash) on Delivery

 

Commodity – Indication of the type of goods. Commodities are coded according to the harmonized system.

 

Common Carrier - A carrier that can be hired by anyone to transport goods.

 

Consignee - The receiver of a freight shipment.

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Cross Dock/Consolidation Dock -  When the customer links multiple orders from different vendors/sales to be picked up at one location instead of having the carrier pick up at 6 different facilities. : This is a money saving process for the customer.

 

Customer -the Company that tenders (sends) a load/order to a carrier.

 

Dead-head - A portion of a transportation trip in which no freight is conveyed; an empty move. Transportation equipment is often dead-headed because of imbalances in supply and demand.

 

Dedicated Lanes – When there is set lanes where we will pick up and deliver to the same locations over and over again – there are usually set drivers put on these routes – we are not set up this way.

 

Delivery Location - The location at which the product will deliver, also known as a receiver.

 

Destination – The location where carrier actually turns over cargo to consignee

 

 

Detention/demurrage - Penalty charges assessed by a carrier to a shipper or consignee for holding transportation equipment, i.e. trailer, longer than a stipulated time for loading or unloading. – Usually more than 2 hours but does vary.

 

Diversion – A change made either in the route of a shipment in transit (see Reconsignment) or of the entire shipment.

 

DOT – U.S. Department of Transportation – The executive branch department that coordinates and oversees transportation functions in the United States.

 

Drop and Hook – When a load is preloaded and the driver drops a trailer and hooks to another one.

 

Dry Cargo – Cargo that is not liquid and normally does not require temperature control.

 

Dumper – Disposing of bad product

 

EDI – Generic term for transmission of transactional data between computer systems.  EDI is typically via batched transmissions to accept or decline shipments.

 

ETA’S – Estimate time the truck will arrive at pick up or delivery

 

FAK – Abbreviation for “Freight All Kinds.” Usually refers to full trailer of mixed product.

 

Fifth Wheel - Circular or wheel-shaped bearing mechanism, secured on the rear of the chassis of a truck-tractor that engages the semi-trailer king pin with a spring lock device and supports the weight of the front end of the semi-trailer.

 

First Come / First Serve - This location does not have schedule appointments, trucks will be loaded/unloaded in the order of their arrival depending on product availability/needs. This is abbreviated FCFS.

 

Fuel Surcharge – An extra charge imposed by carriers due to excessive cost for diesel gas. The charge is based upon the US National Average Diesel Fuel Index.

 

Gross Vehicle Weight - The total weight of the transport and its cargo is called the gross vehicle weight or GVW.

 

HOS – Hours of Service the amount of hours a driver can legally driver per the DOT regulations

 

Intelliset- Equipment on trailer to set up temperature for product.

 

JIT -Just In Time - A method of inventory control that brings stock into the production process, warehouse or to the customer just in time to be used, thus reducing stock piling.

 

King Pin - The coupling pin centered on the front underside of a chassis; couples to the tractor.

 

Landing Gear – A support fixed on the front part of a chassis (which is retractable); used to support the front end of a chassis when the tractor has been removed.

 

Late Truck Fee – Certain customers will charge late truck fee when driver is late to appointment. Depending on the circumstances sometimes the fee is chargeable to the customer or the driver.

 

Layover – When a driver is held for 24 hours for loading or unloading; customer request driver to come back next day for loading or unloading – this varies per customer depending on their rules in the contract.

 

Line Haul – Transportation of freight from the shipper to the consignee.

 

Live Load / Live Unload – When the driver goes to the shipper (load) or the consignee (unload) and someone loads or unloads the trailer while the driver waits.  Under NO circumstances is the driver to load or unload the shipment.

 

Load Locks – Are bars that secure cargo for transport and maximize load safety by preventing shifting that might allow products not secured with cargo load bars to impact one another and cause damage.   Most loads require a minimum of two load locks however on heavier loads three load locks are required to use.

 

Load Number - A number assigned by the carrier to reference your shipment. It is also used for tracking your shipment.

 

Loading Locations - It is important to always confirm loading locations. Some vendors may have several different warehouses they ship from and if one doesn’t have enough products, they may decide to move it, and to load from a different location. When seasons change, a lot of coolers do not always return to the same location every year. Be sure to confirm your shipping locations.

 

Load Sheets – Load information that can be emailed or faxed to driver.

 

Long Haul – When a Driver is hauling freight from one coast to the other.

 

Lumpers – A laborer who loads and unloads our trailers at the shipping and receiving locations.

 

Manifest - Document, which lists the specifications of goods, loaded in a means of transport or equipment for transportation purposes.

 

New Mexico Permits – Most of our trucks have New Mexico Permits on the trucks which are required for the drivers to drive through.  If you get a call during normal business hours transfer call to Safety to issue New Mexico Permit – after hours follow procedure to issue permit.

 

Omnitracs (Qualcomm) – Communication system we use to contact our drivers in their trucks – they can receive/send messages and orders via this unit. This also allows drivers to use Marcos which talks to McLeod on the order for processing.

 

Oregon Permits- All tractors going into Oregon must get a permit.  During regular business hours send to Safety. During non-business hours follow procedure.

 

Order Number (load number) - A number assigned by the carrier to reference the shipment.

 

Origin – Location where shipment begins its movement

 

OS&D – Abbreviation for “Over, shortage and damage” – Usually discovered at unloading facility

 

Packing List – Itemized list of commodities with marks/numbers but no cost values indicated generated by shipper.

 

Pallet (Skid) – This is a small platform, 40x48 inches usually, on which goods are placed for handling within a warehouse or a transportation vehicle such as a ship. Good for grouping break-bulk cargo for handling.

 

Payee (Bill To) – The party that is responsible to pay the freight charges.

 

POD – Proof of Delivery – usually the bill of lading required from the carrier for proper payment of hauling of product.

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Preloaded – Customer will load our trailer before driver arrives to pick up load

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Pre-trip Inspection – Inspection performed by driver on truck and trailer before they start on their trip to ensure safety of equipment.  Also reduces chance of getting a violation from DOT for faulty equipment.

 

Priority Loads – Hot shipments

 

Product Available - Product we load is picked from a field then taken to a warehouse and depending on the product; it could be packaged/in Bins/Special labeled/Specific Type or being brought from the boarder or a different location. You must find out if it is there...If it isn’t when it will be. If shipping doesn’t know, get in touch with the vendor.

 

PTA’s - Is used as a notification to make the planner aware of when the driver will be available to pick up a load.

 

PO Number (Purchase Order) – A definite order for one or more deliveries by the supplier to the customer this identifies to the receiver specific details of the order.

 

Pulp Temperature – Procedure where carrier tests the temperature of the internal flesh of refrigerated commodities to assure that the temperature at time of shipment conforms to prescribed temperature ranges.

 

RAD – Requested arrival date – the date the load must be there by, or due date

 

Rate – The price for the transportation of goods

 

R: Com – Each trailer has an R: Com unit that lets us monitor the location, if unit is moving and temperature of each unit.

 

RDO’s - Is used when a driver is requesting days off and for time at home

 

Receiving Hours - The hours a location will receive/unload product onto a tractor trailer.

 

Re-consignment / Diversion - Changing the consignee or destination on a bill of lading while shipment is still in transit.  Diversion has substantially the same meaning.

 

Redelivery - Return of a shipment to the party who originally delivered it to the carrier

 

Reefer – Refrigerated container

 

Reefer Fuel - Refrigerated trailer take fuel to keep the reefer unit running

 

Relay – One driver picks up load from shipper and can’t deliver load so another driver picks up loaded trailer from that driver and delivers load to consignee.

 

Rejection – When the consignee does not accept the shipment due to an issue (over, shortage or damage)

 

Round Trip – Shipment picked up East Coast to West Coast – then shipment picked up West Coast to East Coast or vice versa.

 

Route – The manner in which a shipment moves; i.e., the carriers handling it and the points at which the carriers interchange.

 

SCAC code – It is a unique code used to identify transportation companies

 

Scaling – If the scale is not on-site and the driver has to scale the product, an additional charge will apply.

 

Seal / Shipper Load and Count - A Seal is a tag with a serial number placed on the back of the trailer by the shipper, the number on the tag is printed on the drivers BOL’s. This means that as long as the truck arrives to delivery and the seal has not been broken, the shipper takes full responsibility for short case counts and damages. A seal is only required for special loads (primarily 1 pick 1 drop orders) GET SEAL

 

Service Failures - When driver is late for delivering load or picking up late.  If truck is not loaded correctly and driver did not check beforehand this can cause a service failure as well due to rejected product due to damage.

 

Shipper – The person or company who is usually the supplier or owner of commodities shipped.  Location where we pick up freight from to be hauled. Also called Consignor.

 

Shipper’s Load & Count (SL&C) – Shipments loaded and sealed by shippers and not checked or verified by the carriers.

 

Shipping Hours - Always confirm shipping hour’s the day of loading. Hours can change depending on harvesting. Orders loading Sat/Sun/and Holidays be sure to confirm (by specifying the day)

 

Shipping Order – Shipper’s instructions to carrier for forwarding goods; usually the triplicate copy of the bill of lading.

 

Sliding Tandem - An undercarriage with a sub frame having provision for convenient fore and aft adjustment of its position on the chassis/semi-trailer. The purpose being to be able to shift part of the load to either the king pin or the suspension to maximize legally permitted axle loads (road cargo).

Solo Driver – Truck that has only one driver driving

Spotting – Placing a container where required to be loaded or unloaded.

 

Status Codes –

• Available (Order entered but NO truck assigned to it yet)

• Pre-Assigned (Oder will still show available but there is a truck assigned to take the load)

• Progress (Order has been picked up and on the way to delivery)

• Delivered (Order has arrived to its destination and been unloaded)

 

Standard Industrial Classification (SIC) – A standard numerical code used by the US Government to classify products and services.

 

Stop off - Carriers may allow cargo to be stopped in transit from initial origin to final destination to be unloaded, stored, and/or processed before reloading and final shipment. Extra charges are imposed for these transit privileges. Stop off charges are levied for when shippers request that a shipment may be partially loaded at several locations and/or partially unloaded at several locations enroute.

 

STCC – Abbreviation for “Standard Transportation Commodity Code.”

 

Transit Time – This is the total time from pick up to delivery.

 

TCH - Is the company we use to issue the driver advances to pay for lumpers.

 

Temp Recorder - This is a small box that the shipper activates to monitor the temp inside the trailer. Depending on the Product, it determines if a customer will pay extra to the vendor for this device. (Mostly used for strawberries/Grapes/Cherries delicate fruits) this will always depending on the customer as well.

 

Tender – The offer of goods for transportation.

 

Through Rate – The total rate from the point of origin to final destination.

 

Tractor – A powered vehicle designed and used for towing other vehicles

 

Trailer Capacity - This is the total weight of Product and Space that can fit on a 53ft Refer 43500lbs/30pallets (if loaded properly) This is why it is important to confirm case/pallet/weight for an order

 

Trailer Pool - Locations where we store our trailers usually customer facilities. 

 

Trailer (Semi) – 53 foot - A vehicle without motive power, designed for the carriage of cargo and to be towed by a motor vehicle.

 

Transit time – The time it takes once the load is picked up from shipper to the delivery point

 

Truck Order Not Used (TONU) – When a booked load has been canceled and billable to customer.

 

Van – Trailer that hauls dry goods only (no refrigerated goods)

 

Vendor/Sales - These are the people from whom the customer orders the product.

• Vendor/Sales will select a location for product to be harvested from the fields and prepared for shipping.

• Vendor/Sales enters orders in their system and provides a pick up number for the carrier.

• These are the best ones to contact if we are not able to get an ETA for product from the shipper.

 

Waybill – Non-negotiable document evidencing the contract for the transport of cargo

 

Weight (Approximate) - Produce weights may fluctuate; depending on the day of harvest some product can be heavy one day and the next. This is why you must get approximate weight when checking an order. Always ask for approximate weight.

 

Weight (Light):

Some customers pay by the weight of the product. Usually this product is loaded in bins ...some shippers require the truck to have a light weight this means the truck need to have a scale ticket when arriving to the shipper (prefer truck also get fuel before loading). Always be sure to note this in you orders.

 

Example:

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FUEL BEFORE LOADING…NEED SCALE TICKET FROM SALINAS

FYI: Bins are usually double stacked. So if an order says 40bins this means the will take 20 pallet spaces. Be sure to ask the shipper if bins are double stacked.

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