Driver Status Events Procedure

The purpose of this procedure is to easily identify home time spent by drivers.  This procedure will include additional codes to use when home time has been exceeded by the driver or PTA has changed.

 

To add a driver event click add

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Use the magnifying glass next to driver to select the correct driver code.  Once you click on the magnifying glass the entered by name and date fields will automatically populate as well as the drivers address and assigned driver manager.

 

 

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To enter the event click on the magnifying glass next to event.  This will populate the status codes available. 

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When a driver goes on regular home time such as: driver stayed out 2 weeks is now eligible for 2 days home then the status can be entered as HOM. 

You will enter the 2 days home time in event dates. 

The notification dates automatically populate.

Choose the location which should be the driver’s home and enter a remark.

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This completes a regular home time request event.  It is important that all home time requests be put in so that if a driver extends their home time it can be monitored accurately.

 

Extended Home Time

To enter extended home time on a driver you will enter a new driver status event.  The event dates should begin on the day the driver was supposed to come out from home time and end after the driver actually returns to work from this extended home time. 

In our example above the driver has event dates from 10/18/18-10/21/18 a three day request.  On 10/21/18 driver calls into dispatch and states he needs an additional 2 days. 

Create a new event showing the event as EXT and put the status to unapproved.  In the comments note that the driver extended home time for whatever reason and note that it is also unapproved.

If the driver does not give you a date they will return to work as standard practice set the date out 5 days and go back into the event once the driver returns to work to put the correct date in. 

 

 

 

 

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No Load Assignment

NLD event code will be used when a driver is ready but we are not.  Driver completed 3 day home time request and asked for a load.  Due to drivers location we have to broker freight to get him out of home time.  We have been unable to find a load. 

Create a new driver status event.  In the event field put NLD for no load.  The status will be approved- as driver was ready to come out on time but we did not have an assignment for him.  Place the event dates beginning from the day the driver was supposed to come out of home time to the day we found them a load to get them running. 

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In the comments note unable to find load. 

 

 

 

 

 

 

 

Event Codes

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EVENT CODES:

 

 

 

 

 

 

 

 

 

 

 

 

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You will see at least 7 event codes. 

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DM: Driver Meeting- this code would be used if dispatch requests a driver be brought into the yard for counseling by the dispatch team.

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EXT: Extended Vacation- this code would be used if dispatch has to push out a drivers PTA due to additional home time being taken that was not approved.

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HOM: Home Time- this code would be used for a drivers regularly earned home time requests.

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INS: Claim Related- this code would be used if insurance and claims has requested the driver be brought to the yard for a claims investigation.

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NLD: No Load- this code would be used for a driver that was ready to come out of an approved home time but we cannot get them a load assignment.

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SAFE: Safety- this code would be used for a driver that has been requested to be brought to the office by the safety department.

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VAC: Vacation- this code would be used for a driver that is going on an approved vacation that is beyond a normal home time request.  Example: driver is taking a cruise and will be gone for 2 weeks’ vacation.